Office Assistant

At BVI.EU, opportunities and ambitions are constantly growing! As a leading, innovative developer, we offer a complete range of services for the construction of SME parks, mixed-use business parks and customized industrial buildings (Built-to-suit). With over 25 years' experience, expertise and professionalism, we create spaces where companies can develop sustainably, both in Belgium and abroad.

You will have the opportunity to work in a dynamic environment driven by ambition and offering strong growth opportunities.

As an Office Assistant, your proactive mindset, keen attention to detail, and customer-focused approach position you as a key contributor to a smoothly run office. With your versatility and hands-on attitude, you provide essential day-to-day operational and administrative support, helping everyone perform at their best.

• Welcoming visitors at headquarters and managing meeting rooms;
• Handling incoming phones, incoming emails and correspondence;
• Ordering office supplies (office equipment, administration, etc.) and preparing order forms;
• Electronic archiving of general, legal and technical documents;
• Organising internal events and distributing and managing gifts;
• Keeping information up to date digitally in the CRM (Hubspot) (address files,…);
• Uploading and structuring documents and templates on the SharePoint;
• Administrative support for Finance team (follow-up process signing documents,…);
• Perform ad-hoc tasks for the management team (catering,…);
• Follow up on office maintenance and manage office facilities.

• Junior profile with initial work experience;
• You hold at least a bachelor's degree in Office Management or equivalent through experience;
• Good knowledge of MS Office and Google;
• You have excellent communication skills (written and oral);
• You are organised, detail-oriented and can handle multiple tasks & priorities simultaneously;
• You work carefully, can handle deadlines and have a practical attitude;
• You enjoy working in a team, but can also work independently;
• You are bilingual Dutch/French, English is a plus;
• You are motivated, flexible and assertive;
• A positive mindset / proactive.

• Within our growing company, you will join a diverse team of ambitious and passionate employees.
• BVI.EU has a transparent corporate culture where initiative is key.
• In your job, you will be given all the autonomy required to perform the role successfully.
• You will receive an attractive salary with a package of fringe benefits.

Send your CV and cover letter to: hr@bvi.eu.